Meet - Online Meeting Application

ACTIVATION

To activate Meet on your Personal Console go to CAMPUS EXCHANGE -> Nodes -> Node Set A -> Activate.

activate

The Login ID is automatically assigned. Enter your email address, preferred password, click on the Create User button and wait for the OK confirmation window.

create_user

If the User has been successfully created, the Activate button changes to Activated.

activated

Click on the Activated button and the meet URL will be displayed.

meet_url

Set the Access Code using 6 digits (0-9) and the Moderator Code using 6 lower case alphabets (a-z). The Access Code is required for participants to join the room where the Moderator Code gives more access to the user, such as sharing the whiteboard or record the meeting.

USAGE

Guest

The URL is the shared link that can be accessed by other participants as "Guest" users by putting the Access Code and click on the Enter button.

access_code

After the correct Access Code has been entered, the participants can then enter their names. In the example below, the participant uses "guest-ios" as the name.

join_room

If the room has been started, the Join button is shown. If the room has not been started, the Start button will be shown.

Moderator

After going to the same URL as other guest users, enter the Moderator Code instead of the Access Code and click on the Enter button.

access_code

Enter the Moderator's name to be used and click on the Start button. If the room has been started, the button shown will be the Join button. In the example below, the name used is "owner-android".

start_room

After clicking on the Start button, the image below will be displayed. In the example below, user owner-android (moderator) shares the whiteboard with user guest-ios

room

Enabling the audio (mic) and video (camera) is optional. Users with Moderator access can record the meeting by clicking on the record button located at the top of the screen. This button will turn to recording_button when recording.

Depending on the duration of the recording, the recorded file will be displayed a few minutes after the meeting has ended on the Owner's page.

Owner

Users with Moderator Access can record the meeting, however to access the recorded files, the user must sign_in using the email address and password used during activation.

access_code

To play a file, click on the presentation button. The recorded file can also be shared to other users by setting the VISIBILITY from Unlisted to Public.

recorded_files

To email or delete the recorded file, click on the 3dot button

email_recording